13 Top Secrets of Donor Thank You Letters Revealed

"Thank You You Are Essential" signWhat do you spend more time on? Asking or thanking?

The lion’s share of nonprofits spend more time asking. It’s a BIG mistake. Don’t get me wrong.  I’m not here to shame or blame you. Of course you have to ask. The number one reason people don’t give is they aren’t asked. And …

The number one reason donors don’t give again is they aren’t properly thanked!

You may think you have a proper thank you letter template. But, if your thank you looks like this, it’s not helping you bond with your supporters.

TYPICAL THANK YOU LETTER TEMPLATE

Dear [donor name],

Thank you for your generous donation of $[donation amount] to [nonprofit name].

Your donation is making a difference. Because of your $[amount] donation, we are able to [impact of donation].

[this paragraph usually gives a general description of what the organization does]

Thank you again for your contribution! [nonprofit name] relies on the gifts of donors like you to make a difference.

Sincerely,
[name and title]

Look familiar?

Wah, wah, wah (sad trombone).

Most thank you letters are simply boring.

This could come from almost any nonprofit. They’re generic, not specific.They look like a form letters.

You can do a lot better, and it’s not hard.

To Retain Donors, Stand Out from the ‘Get Go’

Believe me, most donors aren’t sticking around. Your own retention rates may be better or worse than average (do you know them?), but generally only 19% of new donors give again. For ongoing donors, it’s just 45%.

The time to nip this in the bud is now.

Did you know a study from Charity Dynamics and NTEN found 21% of donors say they were never thanked at all? My hunch is some of these supporters did receive something from you, but it was so perfunctory they didn’t really take notice. Maybe you just send a receipt. Or took them to a thank you landing page; then called it a day. Or maybe they received a brief, formal email that confirmed the gift, but didn’t make them feel particularly special.

If you don’t have a killer thank you letter prepared to send to the folks you hope will be giving to you between today and the end of the year, now is the time to right this wrong.

If you thank well you’ll see retention rates increase significantly.

In fact, research from Penelope Burk, author of Donor-Centered Fundraising, found 70% of donors reported they would increase their giving if they received what they needed from you.

Brilliant, warm, authentic, personal communication stands out and leads to renewals. And this is a much less expensive strategy than new donor acquisition, which costs from $1 to $1.25 to raise a dollar. Whereas renewing a donor costs only 20 cents on the dollar.

By now you may be thinking: Sounds good, but how do we stand out? There must be some specific strategies that incline donors towards giving again, but what are they?

Today I share my top secrets with you. They’re simple and foolproof.

Ready?

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Giving Tuesday: Don’t Take the Money and Run

Man running with money

The absolute worst thing you can do the day after Giving Tuesday is nothing.

As tempting as it is to let out a sigh of relief that it’s over, resist that temptation.

It’s not time to relax yet.

Nothing comes of nothing.

And a huge part of your goal with Giving Tuesday should be to strengthen your bonds with donors.

That’s the real something you’re after.

It’s not just about the money you raise today.

Your goal with any fundraising strategy is to retain and, ultimately, upgrade these transactional donors. The name of the game in the business of sustainable fundraising is lifetime donor value. [Here’s a great book on the topic: Building Donor Loyalty: The Fundraiser’s Guide to Increasing Lifetime Value.]

Run towards, not away.

Treat Giving Tuesday as a Special Event

Like it or not, Giving Tuesday is a ‘special event.’ With all the pre-planning and post event strategies events embrace. And I don’t really like it, which is why I recommend #GratitudeTuesday as an alternative.If you’re on board with a traditional #GT strategy however, you’ll likely put a fair amount of planning, resources and time into this event. This involves the attention of more than one staffer and/or volunteer. And it sucks time away from almost everything else in the week(s) leading up to it.

It can be a real drain.

Your job is to put a stopper in that drain so all your hard work doesn’t simply swirl down the drain and disappear. Would you work super hard to create a delicious soup you simmer over the stove for hours, maybe even days, and then take one little taste before you pour it out and start all over again with a new one? Endless work. And no one really gets to enjoy the meal.

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